Change Alerts for Items and Lists

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconSharePoint lists give a possitility to have an e-mail message sent automatically when an item has been changed or when something in a list has been changed. This is a very useful feature when several people are working with a list or library.

In the demo below Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions, shows how to set alerts in a SharePoint Issue Tracking list, but the process is the same for libraries and calendars.

Set an alert for changes in a list item

  1. SharePoint Alert iconSelect the list item.

  2. Click on the Alert me button under the ITEMS tab in the ribbon.

  3. Change the title if you don't want to use the default, list + item.

  4. If you are a site collection administrator, you can add other persons who should have this alert.

  5. If you have text messaging service set up, you can choose between having the alert by sms or by e-mail. Otherwise e-mail is the only option.

  6. Select at what changes you want to receive alerts.

  7. Select when you want to receive alerts.

  8. Click OK.
You will now receive an e-mail that your alert has been set up.

Set an alert for changes in a list

  1. Open the list where you want to set an alert.

  2. Click o the Alert me button under the LIST tab in the ribbon.

  3. Follow the steps 3-8 above.




Learn more



---------------------------------------------------------------------------------------







Always the latest news in the kalmstrom.com blog



Follow kalmstrom.com on LinkedIn Facebook, Google+  or Twitter!

back icon next icon