SharePoint Online Permissions

A SharePoint Online tutorial by Peter Kalmström

SharePoint iconSharePoint permission levels can be very easy if you use the default settings, but if you want more control you need to understand how the permissions work. In the first demo below Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions, explains how the SharePoint permissions are built and how they can be changed.

Also refer to the kalmstrom.com Blog post about SharePoint Online permissions.

Default permission

A team site by default has three SharePoint groups: Owners, Members and Visitors. These groups have different permissions on the site. By default, SharePoint users are Members and have Edit permission.

This default Edit permission is new from SharePoint 2013, and it is a rather high permission level that even allows a user to delete whole lists. Peter shows you you can set another permission level and also how you can create custom permission levels.

Permission inheritance

SharePoint subsites, apps and items, by default inherit the same permissions as the higher level. You can change this and set unique permissions down to item level. Peter explains how the inheritance works and how you can break it and create new SharePoint groups for a site.


Security groups

The second demo gives a tip for easier permission management: create security groups that include people who should have the same permissions. This is especially useful if you want to give permissions on several site collections.

The security groups are displayed as user accounts, and you add them to SharePoint groups just as you do with individual users.



Refer to Microsoft for more information about SharePoint permissions.



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