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Link to a Shared Drive

A SharePoint Online tutorial by Peter Kalmström

SharePoint icon To link a SharePoint page to a shared drive is a great option when you do not want to upload files to SharePoint but still want quick access to the files from a SharePoint page.

In this Links tutorial in the SharePoint Online from Scratch series, Peter Kalmström, CEO and Systems Designer of kalmstrom.com Business Solutions, explains linking to a shared drive or to a specific document on a file server to a SharePoint page.

These are the steps to link a shared drive to SharePoint page:
  1. Copy the link of the network folder that you want to link to a SharePoint page.

  2. Go to the SharePoint page and click on ‘Edit’ on the top right of the page. The page will open in Edit mode.

  3. Open the INSERT tab and expand the ‘Link’ accordion.

  4. There are two options. Select ‘From Address’.

  5. Type the address in the format File: //[folder link].

  6. Write a text display.

  7. Click OK and then save the page.

  8. The folder link will be displayed on the page.

  9. When you click on the link you will get a warning message. Click ‘Allow’ and the linked network folder will open.

You can also link to a specific document on a file server.

  • If it is an Office document:
    1. Open the document and Enable Editing.

    2. Click on the FILE tab and from the Info menu, select Copy link to clipboard.

    3. Go to SharePoint and repeat the steps above.
  • This method gives the correct link for all documents:
    1. Right click on the document and select ‘Create shortcut’.

    2. Right click on the shortcut and select Properties.

    3. Copy the path in the Target field.

    4. Go to SharePoint and repeat the steps above.

If you instead want to move files in a shared drive into SharePoint, we have a tutorials for that also!

Learn more


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