you create a flow that sends an e-mail notification when
a new item is added to a SharePoint list or library, you
probably want to include some links in the e-mail. In the
demo below Peter Kalmström, CEO and Systems Designer of
kalmstrom.com Business Solutions, gives a few examples on
how to build common links.
Peter uses a Procedures document library with a flow in
his example, but the links he shows can be used in SharePoint
lists too, with minor modifications. These modifications
are pointed out in the demo.
In the demonstration Peter uses links to one specific document
in various modes, and he pastes all links into the e-mail
body when he creates the flow. Then he replaces the specific
parts of the link code with dynamic fields, so that the
links always point to the document that has been created.
The links can of course be written in also. In that case
the dynamic fields are selected directly while the link
Below are the links Peter shows. Red text in the link code
represents dynamic fields. For each such parameter, Peter
removes the item specific text in the link and replaces
it with the proper field.
<site URL>/Lists/<List Name>/Editform.aspx? ID=[ID]
Note that "Lists" is for English SharePoint versions.
If you have another language, use the corresponding
word in that language. For example, when you have
a Swedish SharePoint you should use "Listor".
&FileName=<site relative URL>/ [Folder path] [File name with
The document in preview mode:
<site URL>[Folder path]/Forms/AllItems.aspx?
id=<site relative URL>/ [Folder path] [File name with
&parent=<site relative URL>/[Folder path]
Alert on document/item:
<site URL>/ _layouts/15/SubNew.aspx?List=<List ID>&ID=[ID]
In the demo Peter also shows how to get the List ID from
the Library settings URL.
The flow described above works fine when users upload files
to a library and do not changed the file names.
When a new document is created in SharePoint, there will
probably be a problem with links that include the dynamic
field "File name with extension":
A user creates a document that automatically gets
the name Document1.docx.
Flow sends an e-mail with a link to the document.
The user changes the file name into something more
Flow cannot change the file name in the already
sent e-mail, so the link will not work.
Adding a delay to the flow will solve that problem.